Spontaneity is fun, but not when it comes to conferences. We take care of the details - you are free to take care of your guests (and maximize your conferences impact and effectiveness).
8 things making our Group & Conference clients feel happy, safe and secure with us:
1. We listen
Before we actually start advising and planning, we need to learn as much as possible about the occasion, why the conference is happening and who the target audience is.
From what is going to be discussed, which message is to be sent, which goals are to be achieved, what challenges the client is expecting, who are the participants, what is their relationship to the conference host?
What will be the character of the function? Is it a Kick-Off, Educational, Networking, Tribal Community, Academic, Trade Show, Celebration or just a Get-Together?
We often service customers who originally have a "traditional conference" in mind to develop their meeting into an event and improve the outcome and quality tremendously.
2. Choosing the right venue and combining different locations wisely.
Have you ever heard a hotel-salesman selling conferences admitting that his hotel "might not be the best choice" for your function? We haven’t either!
We are not impacted in any way in our suggestions. We do not belong to any "hotel chain".
As your PCO, we focus on your goals only. We will also explain why this hotel or that restaurant you recently read about or enjoyed, might not be suitable for staging your event.
The decision for a location can have many different considerations. We know what to consider. The hotel outside the city might be a great decision for your budget at first glance, but when calculating the costs of transport, it can quickly become very costly.
3. Don't underestimate the power of the side-show. Hospitality does a great deal!
My old boss in the airline industry used to say: "The real deals are made at the bar."
Over the past years, conferences have become holistic events, which makes sense. Few activities may be as effective in motivating prospects, customers or employees and helping them forget their daily work routine as a conference or meeting, combining work and play in a new setting.
Despite the rise of new technologies and the virtual environment, face-to-face interaction remains one of the most effective ways to get new customers and close sales. In order to spice up your meeting, a special event might be the best choice.
4. What is an "event in the event"?
Events must be memorable to make an impact. Of course, the desired impact depends on your goals, but most companies want events to be more than just a staged advertisement for their brand.
When done well, events have the power to create a lasting and powerful impression of all that your company can deliver.
We often hear customers say things like "we don't have the budget to run a big event". When you invite 50 guests for two days and one overnight - make the conference in the morning and in the evening bring them to a rock concert, football game, formula 1 race - you will be surprised how affordable it can be done.
5. Fair and Square. Our clients love our budgets.
We develop a financial plan with our customers taking all details in consideration. If you have a clear budget, let´s discuss it.
Of course, we know one of the reasons customers turn to us is that we help them save money. In addition, we think it is equally important to help clients spend it wisely.
What is the advantage of staying in a 5* deluxe accommodation if there is no budget left for a nice dinner? We help you by turning stones to find the areas where we can help to economize.
We also have a very simple and clear contracting and invoicing structure. Cancellation and payment deadlines are very easy to track, ensuring avoidance of unnecessary extra costs.
6. We have the right connections.
We pride ourselves to have one of Europe’s best networks when it comes to events. From locations, techniques, entertainment, accommodation and transport to special VIP-tickets, backstage passes, football or hospitality tickets.
7. Try before you decide.
The only ones who should be surprised at your event are the guests: nothing compares to envisioning something in your mind quite like experiencing it first-hand.
Conducting a walk-through of the event site with your team is a critical step in the conference planning process. It presents an opportunity to raise questions, address concerns, and come to an agreement on room set up, decor, placement of registration, and overall flow of the event.
See the conference room, look at the accommodation, try the restaurant, sample the wines etc.
We want to be sure you like the variant you will finally go for. The gala dinner happens only once and we make sure it works absolutely perfectly.
8. Everything in one place.
We are a conference organizer who delivers absolutely everything. From every detail regarding the conference, accommodation, transportation, catering, entertainment, key speakers, to branding, legal and insurance questions.